The Secretary is responsible for taking meeting minutes (either he or she does it and finds someone do it--thanks Kevin!!). After that, the minutes are written up and sent to the rest of the EC for approval. Once the minutes are approved, the Secretary posts them out here, perhaps through Topica (although that will likely be phased out next year), and if they are really, really good, to get them posted on course boards.
The Secretary is also the lead person in getting newsletters out, ideally at least four times a year, and perhaps up to 6 mailings a year. Important information to convey includes announcements about elections, general meetings, events, work days, picnics, parties, hangings, etc. To foster better communication, the Secretary needs to be in almost constant communication with the other members of the EC to get them to share in the communication process. Having good writing skills is a big asset for anyone who is Secretary. A Secretary with some internet skills is plus as we'll want to send electronic newsletters when possible to save money and time. Once the NL is laid out, it must be printed, folded, addressed, stamped, and delivered to the post office. Extra copies should be delivered to league directors and DGW. A conscientious Secretary will likely be spending 20-30 hours per month.
How long does it take to approve minutes through the EC? Is that done through online communication?
As secretary of our club, I'm wanting to get minutes posted without having to wait a whole month or more to get them appoved in the next meeting.