KCFDC members: The BOD is going through a transition. Chris Timko is stepping away from volunteering for the KCFDC (after 5 plus years of service). Chris was very proactive at contacting our league directors: We are looking for someone to take this over for the 2014 season if interested please post here or PM me
This is a brief description of his job:
Getting league together:
• Get your league directors. I suggest contacting those from the year before as soon as league ends to try to get the same directors year after year. A great league is a consistent league. You’ll be scrambling for some leagues because it’s that way every year, but just roll with it.
• Get your documents together. Mostly, this is a BoD approval of the payout sheet. For this year, we have 33% for pros, 50% for masters, 50% for ams (it’s flatter), and I think 60% for rec. Hopefully you’ll be able to use the same one.
• Get your league worksheet ready. This shouldn’t change from year to year.
• Get your KC Kash printed. Contact Dick Parker, who has the template. Print each denomination on different colored paper. For each league, I give
o 50 $1
o 40 $3
o 30 $5
o 30 $7
• Make sure to print extra KC Kash. It helps when someone runs out. You’ll have 9 leagues, so I suggest printing enough for 10.
• Print 20 or so worksheets for each league.
• Get the league directions together. You should be able to look at mine from the past and just change a couple of words here and there.
• Prepare the Google Doc. This needs to be an excel spreadsheet that’s got read/write privs. There needs to be a separate sheet for each league. You’ll account for all the money taken in as well as the ace fund.
• Put the league packets together.
o KC Kash
o 6 or so deposit slips
o 20 league worksheets
o League instructions
o Payout schedule
• Get scorecards printed. Scott Reek at DD has the template. You can change the names on the back with the current LDs. He should be able to work with you.
o I printed 1200 scorecards this year (3 cards/page for a total of 400 pages). We’ll see if that’s enough.
• Set up a mailing list for your LDs. It makes it easier to communicate with them.
• Get them their stuff.
• Keep on them! You’ll figure out who deposits once a month and who totally spaces on it. Trust me from experience, you do not want to account for financial stuff at the end of the year. Every month, keep on them about depositing.
• Good luck. Keep thanking them. They are a big part of the life blood of the club.
This is all done through Google Calendar. I suggest putting together 5 calendars:
* KCFDC Tournament Events
* KCFDC Leagues
* KCFDC Non Tournament Events (work days, board meetings, elections, etc)
* KCFDC Pending Events
* Surrounding tournaments
Try to fill out the surrounding tournaments throughout the year. I use these resources
* PDGA Calendar
* Iowadg.com Calendar
* KDGA.com calendar
* St. Louis club calendar
You'll get an event email from the submission form on kcfdc.org. When you get that, block out the event int he surrounding tournaments calendar. Once the board approves it, it will go to the KCFDC calendar. If they chose not to, but the event will go on anyway, move it to the surrounding tournaments calendar
To anyone who wants to revamp the league director process, go ahead. You Dont need to ask permission!